Plenty of Room for Theft With Oakdale Park Monies - Nov 10 2010


Plenty of Room for Theft With Oakdale Park Monies - Nov 10 2010

10 November 2010 at 2:17:14 PM

Readers remember that I wondered awhile back about what kind of controls Oakdale Park had on its accounting system. That is, how were receipts being handled versus cash, and how were the amounts being reconciled. At the time I thuoght there was possibility for theft from employees but as a theoretical exercise.

Got to wondering based on some other info that is rumour only at this point.  IF someone managing Oakdale Park was able to abscond with some money, how would it be done?

I went down to the city today to look at the dailiies that come in that show money for Oakdale. I expected to find some kind of roll, or a series of paper receipt transactions or something that would show a breakdown of each and every transaction. Here's an example of what I found.

For September 21, 2010

There are 3 main items in any daily. This one has two, a daily aggregated receipt from the camper program, and a handwritten daily sheet that lists the numbers.  See anything missing? If you say that you cannot tell what exactly was purchased, whether it was with cash, check or credit card, you would be correct.

You see what I'm saying here? The numbers on that receipt are TOTALS that represent an aggregated amount. Drink $4.38-was that 2 drinks? 3 drinks?

There's a secondary question here and that is whether cash transactions could fly in under the radar. Seems to me that items that have an inventory attached might be caught at some point. That is, if you took in cash for a drink and pocketed the cash, the inventory won't match up at the point you do an audit.  But what about renting out RV spaces? Could someone pay cash and stay in a spot or cabin and not be counted? Sure. The electrical units out there are not individual meters, and it's entirely possible for someone to pay cash and just not put down the transaction and no one would be the wiser unless someone walked around and counted the number of trailers/etc in spots and matched it up with the cash. This cash hole seems to me to be a very viable way for someone to game the system and pilfer. What that means is that one must hope one has a trustworthy manager in charge OR make sure that there are oversight controls.

Peggy Busch said the other night at the Town Council meeting that Oakdale Park was not making money. There may be a lot of reasons for this, but seems to me that one big thing that needs to be done by somebody (the City Superintendent? City Council?) is to immediately do an accounting audit to make sure that systems, including not only computers and software, but also oversight procedures,  are in place to account for every single penny.

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